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Geeks rescue consumer victims of “software rage”

This evening on CBS 60 Minutes, Steve Kroft updated his report from earlier this year and gives the Geek Squad their fifteen minutes of fame.  Kroft covered the challenges and increasing complexities computers, networking devices and the myriad of consumer electronics that contain computer chips… everything from personal computers to mobile phones and all-in-one remote controls, or as Steve said, “anything that needs to be programmed, requires technical support, and can crash, die, or merely freeze.”

“We are becoming slaves to our own technology – addicted to and dependent upon all sorts of beeping, flashing gadgetry that is supposed to make our lives easier.

“But it has become so complicated to set up, program and fix, that most of us don’t know how to do it, giving rise to a multi-billion dollar service industry populated by the very people who used to be shunned in the high school cafeteria: geeks, like Robert Stephens.

My favourite part was the snips of interviews and sound bytes from one of the folks I read regularly, tech columnist David Pogue.

“Part of the problem, when it comes to computers at least, is that there are so many cooks for what you are using. Microsoft made the operating system, some company in Taiwan made the equipment, you’re running software from a company in California, and now you’re installing the driver for a digital camera from a fourth company. You know, what are the odds that all of these are going to work flawlessly together for all 400 million people who have PCs? Zip,” Pogue says.

“So, what do you do?” Kroft asks.

“You get unhappy. You develop software rage,” Pogue says.

Pogue is right: how many times have you gotten to your wit’s end after trying everything outlined in the manual. Often, you’re lucky if you find a cryptic (or poorly translated) electronic read-me file or esoteric web page reference, as some companies don’t even include a real manual with their products these days. 

In an article by By Paula Rooney, the author notes that a major problem around our launch of Windows Vista was (and some will say “is still”) a lack of software drivers for third party hardware components and peripherals…

“Tons of vendors haven’t done Vista drivers and that’s left a big hole in support. I can understand when it comes to printers and scanners, but when we’re talking about hard drives, chipset controllers and video cards, things that run the PC, it’s surprising,” he said. “It’s not just peripherals but primary component manufacturers aren’t ready, and that unusual compared to the previous releases [of Windows].”

Rooney calls out that in the feedback gathered by CRN, the top three problems facing Windows Vista early adopters — and I’ll suggest, often users of any OS — are:

    1. Lack of available drivers from ISVs causing application conflicts;
    2. Lack of available drivers for existing and new peripherals and hardware components;
    3. Buggy drivers

Drivers, drivers, drivers. 

A good article is this one, “The hunt for drivers” on the Windows Help and How-to site, and the use of Windows Update to locate and install the latest updates for your software and hardware.  In Vista, Windows Update is integrated into the OS, and found that (according to the site) “more than 31,000 updated drivers were ready when Windows Vista was completed” which is almost three times what was available when Windows XP was launched.

“In many cases, you don’t even need Windows Update to install new devices. Often when you plug in a new device or install a new add-on card in your computer, Windows Vista will detect the hardware and automatically install the correct driver in less than a minute. A notification lets you know when installation begins and when it’s complete. You don’t have to do anything.”

Sometimes, that’s true, as I found when I connected my HP scanner to my Windows Vista. 

Tags: customer support, Windows Vista, drivers.

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Customer support representatives: the job, not-so-easy

Earlier this summer, Jason Daley wrote in Popular Science (June 2007 issues) about the Worst Jobs in Science 2007, noting that worst job #6 was that of a Microsoft Security Grunt.

“Teams of Microsoft Security Response Center employees toil 365 days a year to fix the kinks in Windows, Internet Explorer, Office and all the behemoth’s other products. It’s tedious work. Each product can have multiple versions in multiple languages, and each needs its own repairs (by one estimate, Explorer alone has 300 different configurations). Plus, to most hackers, crippling Microsoft is the geek equivalent of taking down the Death Star, so the assault is relentless.”

I imagine that the Security team loves that — it’s a badge of honour and I’m sure that it doesn’t hurt around review time. 😉 (For more info, see the Microsoft security site.)  Let me say that the folks in security are incredible, dedicated and tireless.  They rock.

I’ll submit that there are a few more jobs that are right up there, jobs that are often as tough as an oceanographer (where there’s “nothing but bad news, day in and day out”), as harrowing as hazmat divers and as dirty as a whale-feces researcher. Under appreciated jobs that I salute and couldn’t be successful at work without include field technical account managers, software build and test teams, escalation engineers and most of all…

Microsoft Customer Support Representatives.

Customer service at Microsoft is often a thankless job: imagine being on the front line representative for Microsoft’s products and services quality. As noted on our site, customer service “is our primary line of assistance, where our customers first turn for troubleshooting help and answers to questions.” 

No kidding. 

Whether by e-mail, telephone or regular snail mail (we still receive letters from customers, believe it or not), Microsoft CSR’s as they’re called are our first line representatives of the company, handling everything from every day issues (“where’s my control panel?”) to complex network configurations requiring a well-orchestrated connection across multiple support professionals and product engineers. There are reams of data, details, product information, procedures and processes that these people execute day after day, solving problems of nearly 50 million people over the phone (not to mention 600 million people a year via our online services).

So you can imagine that the calls are not always glowing love-fests. I mean, c’mon: when was the last time you took the time to send an email, write a letter or call a company to applaud their customer service or product quality?

For example: today in a meeting, I relayed how the last time I contacted a company (this morning, in fact) was to complain about the product I received in the mail. (To their credit, Photoworks, the photo finishing company has been very responsive and quickly accommodated my requests for a refund.)  In fact, most of my interaction with companies related to their products is around a defect, limitation, incompatibility or something that’s just plain silly.

A disclaimer here: responding to one of the popular “how’s my driving?” stickers on the rear of many large trucks these days, I recently placed a call to our local recycling company. I reported that their driver was following the speed limit and waited cautiously whilst children crossed the road at a sidewalk.

In the times I have called Microsoft customer service, I have had good responses, CSRs have been patient, attentive and helpful. Only two out of the I-don’t-know-how-many-times I’ve called incidents where the agent wasn’t able to resolve the issue or solve the problem I was calling about.

Funny how I can clearly recall the negative experiences with our CSRs and have a difficult time remembering the positive ones. Psychology Today notes that there is a five-to-one ratio in positive to negative experiences in personal relationships… 

“Due to the brain’s “negativity bias”; it is simply built with a greater sensitivity to unpleasant news. The bias is so automatic that it can be detected at the earliest stage of the brain’s information processing.”

That would mean that I’ve called our normal customer service lines for help about ten times or so. 😉

In any event, here’s to the CSRs: the next time you think that you’ve got a tough job, think about the dedicated folks who take the calls, do the research and work hard to solve your service and technical problems (sometimes risking life an limb in the process, as reported by Jessica Marszalek down in Oz).

Also of interest…

Tags: Microsoft, Customer Satisfaction, Customer Service.

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Your questions: “if we applied Microsoft daylight saving time updates this past Spring, are we covered for the Fall?”

A question came in from a customer today on the latest Daylight Saving Time and Time Zone updates…

“Just to clarify, if we updated for this [US and Canadian daylight saving time] change this spring, we should be covered for the fall time change, correct?”

Generally, the answer is yes.  As I noted earlier here, it depends.

See this blog post for a top-level look at the latest DST and TZ updates for Windows.  We also tell our customers (thanks, Joel) that for some companies that don’t have a presence in an affected time zone, no DST updates may be required. However, Microsoft strongly recommends that customers apply the time zone updates for all affected products. There are a couple of reasons for this:

  • First, customers may have users who travel to an affected time zone, and as such, their applications could be affected by not having the current time zone updates installed on their client machines.

  • Second, applying the current DST updates to all machines and applications keeps their environment up-to-date and consistent with worldwide changes. This could be important when communicating with another end user or company in an affected time zone, or where different IT environments come together and coexist.

Overall, Microsoft strongly recommends DST patch installation on all affected systems, devices and applications to ensure consistency with the world’s current time zone information.  Customers should review the updates available and posted at http://support.microsoft.com/gp/dst_prodlist for the latest and updated information of Microsoft products affected by daylight saving time, as well as the main DST and TZ page at http://www.microsoft.com/dst2007.

Customers who need the latest updates for the recently-added and revised countries (new time zone rules for Jordan and New Zealand, for example), should get the latest update.  Consumers may update their PCs by visiting Microsoft Update at http://www.update.microsoft.com/. Network managers and sysadmins can get the latest Windows OS update (KB 933360) as an “Update Rollup” via WSUS as noted in this post. 

Technically, there are scenarios where updates and patches are not required, but Microsoft strongly recommends DST patch installation on all affected systems, devices and applications to ensure consistency with the world’s current time zone information.

Tags: Microsoft, Daylight Saving Time, Daylight Savings Time, DST. 641,827; 919,456; 1,472,886

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Zune and iPod news: Apple is certainly looking nimble and responsive

the family of iPodsFirst as I grabbed a little late lunch between meetings, an catching up after the holiday weekend, I read on CNET that Zune gets price cut and that a day later Apple’s Steve Jobs brought out a slew of new iPods and lowered the price of the iPhone.

Busy day.

Reviewing the news tonite, I thought about the points that Jobs made in his keynote today as covered here on engadget by Ryan Block…

  • 600 million copies of iTunes distributed
  • More than 3 billion songs bought on iTunes
  • 6 million songs on iTunes in 21 countries, making iTunes the number 3 music retailer in the US, behind Wal-Mart and Best Buy
  • Nearly 100 million TV shows sold
  • Over 110 million iPods sold to date

And the whole iPod in the line will be refreshed or replaced this holiday season.

First off, let me say that I’m a fan of the Zune (we have a couple at home). But I’m fickle: I also like Rhapsody on my 1GB Sandisk Sansa music player as I previously noted here. 

Back to Apple: that new iPod nano is just too cute.

I was exhausted, just in reviewing the Steve Jobs keynote slides: there’s so much going on. And this evening as I put the kids to bed and my Zune in its dock, I thought, this area of portable digital entertainment is one that Apple really has established, developed, refined and continues to pound, over and over and over.  

Momentum.  Apple has momentum.

And it appears that the new iPod products are well positioned for this holiday, IMHO, and messaged at the right time: students are heading back to school, they’re thinking of new technology and already thinking of holiday gift lists. 

As for Zune? Well, lots of speculation on next-gen Zune models and gearing for the holiday season.  Just have to wait and see.  There are now five nifty colours and the new Halo 3 edition model. 

I do like the business model in subscription music (as mentioned here) and the option to download as many songs as I like via Zune Marketplace.

Apple generally responds well to customer feedback and demands, given the breadth of new designs that appeal to a wide range of consumers and price bands.  The latest additions and enhancements to the iPod line continue that tradition.  And I’ve found that Apple provides elegant and easy-to-understand consumer customer support (slick site) and reliable products, save a few issues with the iPod batteries and to be seen with the iPhone battery as noted here:

What is the iPhone Battery Replacement Program?
If your iPhone requires service only because the battery’s ability to hold an electrical charge has diminished, Apple will repair your iPhone for a service fee of $79, plus $6.95 shipping. Be sure to follow these instructions for optimizing lifespan and battery life before submitting your iPhone for battery replacement.

Two months in and they already have a battery life problem?  Ouch.

I do feel for the people who purchased the iPhone this summer at a premium, given the price drops noted today. (The 8GB model is now $299, and 16GB comes in at $399.) Perhaps Apple will spiff those early, top-dollar customers the $86 to cover a new battery with diminishing electrical charge issues.

Speaking of batteries:

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New study out from Ken Blanchard on customer service, which is really everyone’s job

I have a couple of quotes that I hang on my office cork board, one of which is this one from the customer service guru, Ken Blanchard:



“Customer service should not be a department, customer service is everyone’s job.”


Customer service is everyone’s job. (Repeated for emphasis 😉  It’s not just the job of the customer service agents or the field sales representative, it’s everyone’s job.  We all serve customers of one sort or another, whether they’re internal (as the people in my product group I work with and for every day) or the more traditional external customers and partners who use our products each and every day.


Forbes has a link today to a news release [link updated 012809] to a new study from Blanchard’s company on customer service and customer loyalty, surveying nearly a thousand line managers, human resources and training executives.



“Blanchard research over the past five years places customer loyalty as the fourth most important management challenge. In the same studies, customer relationship skills were cited as the second most important employee development skill, ranking just behind managerial skills.


“Most participating organizations agree that customer loyalty is a powerful driver of organizational success and one that ties directly to the bottom line. Statistics show that it can cost six to seven times more to gain a new customer than to retain an existing one. Expenses related to customer losses cause many companies to recognize the need to channel resources toward retention.”


Blanchard’s research showed that skills that were in most need of improvement were…



  1. Developing systems and processes that make it easy to do business with the organization

  2. Improving the skills of customer-facing employees to diagnose the customer issue

  3. Improving problem solving skills

  4. Empowering people to utilize their scope of authority

All good points. I maintain that you have to go farther, and do more, which I refer to a jumping through hoops for your customer.  It’s all of the above and more, the extra effort that people take because it’s the right thing to do, as noted…  



“The findings from the customer loyalty survey support earlier Blanchard research which documented that there is a direct connection between leadership, employee passion, and customer devotion.


There’s a Web site I refer to from time to time, customer service manager.com (aka CSM), edited by Ian Miller, a former (you guessed it) customer service manager. Mr. Miller has an interview with Ken Blanchard here, and in which he talks about how customer service leaders put others before themselves…



“What needs to happen is for the pyramid to be flipped over, so that frontline people – the people who are closest to the customers – are at the top. Leaders become servant leaders and are responsive to employee’s needs and allow them to accomplish the company’s goals and create Raving Fans.

“… I had one final question for Ken: “I understand you deliver a voicemail each morning to every one of your three hundred employees. If I asked you to send a voicemail to the readers of this article, what would it say?” Ken thought for a moment, then left me with this message: “You become an adult when you learn to serve others not yourself. Look at the job you do and think, who can I serve today?”


I make an effort to focus on that each day, to think about the people I can assist. And it’s something I work to improve upon.


Here’s a recent example.


I invited a customer to email me (using the email link at left) as they left a comment on my blog post about Xbox 360 repairs. (They had a poor experience with their Xbox repair and return.)  I haven’t heard from that customer (yet) but I have heard from others and I answer their mails (to the best of my knowledge) and pass their mail onto our customer service staff for formal responses if it involves a product issue or repair. 


It doesn’t solve all the problems that customers run into — and as a customer service line I certainly don’t scale very well — but I trust that it helps.  As a group example, Windows is nearing the release of Vista SP1 which will address areas we identified through our customer feedback channels, including improved reliability and performance, support for new hardware, and generally offer a better/ improved customer experience. 


(For more on contacting support at Microsoft, see this past post. And to contact Microsoft Customer Service, visit http://support.microsoft.com/.)


Additional links: You may download copies of Blanchard’s most recent white papers…



  • “The Key to Customer Loyalty” that looks at how customer loyalty can impact success, and the often cited notion that it’s much more expensive to acquire a new customer than to hold on your current customer.

  • “The Leadership-Profit Chain” which outlines how leadership skills are closely tied into to an organization’s P&L: “The key to organizational vitality is creating an environment that allows employees to win and be passionate about what they do. By taking care of employees, leaders establish an environment in which the employees take care of the customers at a level that causes the customer to want to return year after year.”

Additional Microsoft support options:


  • Contacting Microsoft – Phone Numbers, Support Options and Pricing, Online Help, and more.
  • Microsoft Customer Service – For non-technical assistance with product purchases, subscriptions, online services, events, training courses, corporate sales, piracy issues, and more.
  • Microsoft Newsgroups – Pose a question to other users. Discussion groups and Forums about specific Microsoft products, technologies, and services.

Tags: Customer service, Ken Blanchard, customer feedback.


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