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What does Halloween have to do with Customer Service and Satisfaction? Quite a bit actually…

Max as Master ChiefAs I mentioned previously, our taller son decided on dressing as Master Chief from Halo for Halloween, with his younger brother adopting the persona of a Pokemon Ranger. And, as luck would have it, both costumes were made from scratch, as neither are mass produced.

So we completed our first (and last 😉 Pepakura model, this of the Master Chief’s spartan helmet. All it took was sixteen sheets of card stock, white glue, a roll of Scotch tape and a week’s worth of after-the-kids-go-to-bed patience.  And don’t forget the epoxy resin with fiberglass, camo spray paint, foam inserts and electrical tape.  

CJ is a Pokemon Ranger, not Michael Flatley ;)As for Pokemon Rangers? Let’s just say if my wife never sees a sewing machine ever again it will be too soon.  That and the hot glue gun, fabric tape and the late nights searching for just the right images in the Internet. 

What does this have to do with customer satisfaction?

Everything.

I found that for every piece of research done at the hardware store, craft shop and fabric supply, we found nothing but helpful staff ready to assist us with ideas, guidance and how-to’s.  On the web we found plenty of examples and detailed step-by-steps written by people eager to answer our questions, either with suggestion on how to scale Master Chief’s helmet to a fourth grader’s mop top or the best hi-res Pokemon Ranger images. 

And all this at a time when stores are brimming with people searching for many of the same things: help, direction and assistance.  It amazes me that the customer service staff at the craft stores are able to keep from shutting down and locking the store when the storm of last-minute shoppers come in search of that perfect accessory or pattern for a full on Valkyrie costume. They’ve heard the same question asked a thousand times, and generally answer it each time with a smile, often taking you by the hand to the exact place in the store where you’ll find the tube of Styrofoam glue you have been searching for since September.

Of course, as a result of all the effort we put into these projects, we met and exceeded the needs of our core customers: our kids.

It strikes me that online and telephone customer service agents go through much of the same thing: answering the same questions, taking the same information and dispatching the same answers each and every day.  Sometimes the mere action of having someone to walk through the steps helps to solve the problem.  And just like the store staff at our local plastics speciality store, they love it when a tough problem comes in the door: something to dig into and tackle a problem that hasn’t been seen previously, or solve a problem that’s been plaguing a customer for far too long.  As I work with our customer service representatives and escalation engineers, I’m reminded of this and happy to see the passion in their interest to solve customer issues… er, I mean problems. 

And speaking of customer satisfaction, let me also say this: knowing your customer and meeting their expectations is key to winning their hearts and minds.  In the case of Hallowe’en, this includes knowing just where to take your kids to maximize the candy benefit and allure of visiting dad’s office… what kid doesn’t like tagging along to where your parent’s work?  This evening, the kids not only had the chance to trick or treat with their friends in the neighbourhood after dinner, they had the chance to visit me at the end of the day and hop from office to office gathering candy as so many squirrels gathering nuts.

And the employees in our buildings got a kick out of it as well: taking pictures, decorating offices, donning costumes and laying our candy for the munchkins roaming the hallways.

Happy Hallowe’en.

Tags: Microsoft, Customer Service, Customer Support.

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Your questions: A few notes on the upcoming “Fall Back” in North America

I had a nice chat yesterday with Michelle Kessler of USA TODAY, discussing the impact of the extension to DST this year.



“Some Americans are finding themselves behind the times thanks to a daylight saving shift that is confusing people and electronics. Daylight saving used to end on the last weekend in October. But Congress changed it to the first weekend in November this year in an effort to save power.


“That may save electricity, but it’s causing a brain drain as the country figures out what time it is. Creating confusion: Some PCs, cellphones and other electronics are still programmed to “fall back” on the old date, which was Sunday. Thousands of people in New York, Chicago, San Francisco and elsewhere have called city information lines just to ask what time it is.”


I noted in the discussion that a large number of people downloaded the update, via our website but primarily through Automatic Updates.  But there are a few instances where devices need to be more closely managed, such as products covered by mobile operators.  Some phones have been updated via over the air (aka OTA) updates.


Keep in mind that the upcoming change to DST in the States and Canada aren’t a single change, but one of a myriad of changes that have happened throughout this year.  Much like changes to the computer, we recommend that our customers make a concerted effort to keep their products up to date.


Michelle asked…



“So, if you have [Windows] Automatic Update you are fine, but if it’s turned off then you may need to [manually] update?”


Generally, that’s right. Of course, your individual case may require more attention.  For support, turn on Automatic Updates, visit Windows Update for the latest, or go to http://www.microsoft.com/time for info about Microsoft applications and services.  That will take you to the Microsoft central support site, where you can navigate to more information on products that require updates or attention.  And it’s not just about Microsoft products but many others in the ecosystem, so should contact software and hardware vendors for updates.



“Is it fair to assume that it’s because people addressed in the spring?”


I think so, as people paid attention to DST changes in the spring, and realized that it’s not just a domestic issue, but a worldwide impact with all the changes internationally (many are referenced on my blog). 


More info: see Rich’s article on Microsoft PressPass, as he discusses the second part of the Daylight Saving Time extension to come in North America, lessons learned from March’s “spring forward,” and the effects these changes have on customers around the world.


Tags: Microsoft, Daylight Saving Time, Daylight Savings Time, DST.

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Make sure you “Fall Back” next week: Windows Mobile and Daylight Saving Time

Yesterday, October 28th, would have been the timeframe for the US Daylight Savings Time changeover under prior rules.  The new rules call for the US and Canadian DST “Fall Back” to occur in the early morning of Sunday, November 4. 

A recent update was posted to our DST & TZ hot topics page which details impacts to some users of certain Windows Mobile devices, who experienced an early changeover.   A copy of that posting is found below – please refer to the information on the page and contact your mobile operator’s customer support line if you experience any difficulties. 

Windows Mobile Devices

In observance of the various Daylight Saving Time (DST) and time zone changes, Microsoft has been working closely with customers, partners and others in the industry to help ensure a smooth and seamless transition.  Although updates have been made available for mobile devices running Windows Mobile software, some end users may not have the information needed or followed the steps necessary to apply those patches.  The correct end to DST for 2007 in North America is November 4th. 

Mobile devices for users who did not update may have experienced the “Fall Back” in North America on October 28th, as some user’s mobile devices and their calendars may be incorrectly early by one hour for the following week if the appropriate updates are not applied. Microsoft recommendations that those customers needing to update should follow the instructions on http://www.microsoft.com/windowsmobile/daylightsaving/default.mspx for updating their devices.

Generally it seems that some new devices may not have the latest update for the 2007 DST and TZ rules.  My wife has a Cingular (now AT&T) 8525 Pocket PC Phone that she received late this summer as a replacement for a unit still under warranty, and the phone came loaded with the fix already installed.

For the latest news and customer guidance, please visit Microsoft’s Hot Topics web page at http://www.microsoft.com/time.

Tags: Microsoft, Daylight Saving Time, Daylight Savings Time, DST, Windows Mobile, Cingular 8525. 4,020,000; 10,600,000; 649,000+

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Sometimes, you should fire your customer

It has been a good but busy week (complain, complain) between work and home. 


One evening I returned a purchase at a local big box store, without a problem — the clerk was friendly, helpful and fast.  Whilst in line, I overheard a discussion (it was difficult not to hear) a return transaction gone wrong, where the clerk could not say anything to appease the customer attempting to return something for cash without a receipt.


Hello, McFly?  Where have you been?  Return something without any receipt?  Surely, you’re joking.


Then I thought that sometimes, the customer is not always right. 


And it’s OK to fire your customer.


BusinessWeek has an article on how one small firm did just that… and made for more profitable business.



“Not every client can be your favorite. That’s what Debra Brede, an investment adviser and owner of five-person D.K. Brede Investment Management in Needham, Mass., used to think about one of her most demanding customers. For 20 years, the woman showed up at appointments with bags stuffed with every slip of paper connected with her investments—proxy statements, annual reports, dividend notices—expecting Brede to go over each one with her. Brede did. She wanted to offer good service, and this woman had a $1 million account. That’s a healthy amount for Brede’s company, which has about $1.7 million in revenues each year.”


The article notes that when customers begin costing you money, then it’s time to cut the cord… a move that may even boost revenues. In this case, the investment manager ‘fired’ about a dozen of her clients (less than 2% of the total customers) and found that “profits rose 25% last year, compared with about 9.5% in each of the past few years.”


Last year, Seth Godin wrote that sometimes you have to fire a customer.



“Politely decline to do business with them. Refer them to your arch competitors. Take them off the mailing list. Don’t make promises you can’t keep, don’t be rude, just move on.”


Our own Heather Hamilton looked at this in her blog last year, garnering several comments, one noting that…



“I think one can fire customer if and when it makes sense. Best Buy ranks all of its customers by profitability. They “fire” the lowest ranking customers by not sending them direct mail that contains promotions or special offers. They are not overtly telling the customer to go away; they just aren’t encouraging them to come back.”


So, if you want to fire a customer, just don’t call them back. 😉


Tags: Microsoft, Customer Service, Customer Support, whack.

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Reports of a future Xbox 360 with HD-DVD on-board surface in Oz

Remember, this is an external news report, on Dealerscope this morning…

Microsoft Preparing Xbox 360 with HD DVD

“According to an Australian Web site citing inside sources at Toshiba, that company and Microsoft are at work on a new version of the Xbox 360 that will include a new HD DVD drive, as well as new entertainment software not previously available on the console.

“The Web site Smarthouse reported over the weekend that an unnamed “senior Toshiba executive,” in Singapore, had confirmed the project, and added that it may also be sold under the Toshiba brand name… Smarthouse said the new device will likely be unveiled in either late 2008, or at the 2009 CES show.”

Leave it to the Aussies to report something like this… David Richards at Smarthouse.com.au reported this story late last week.

“Microsoft, according to insiders at Toshiba owner of the HD DVD patents, claim that Microsoft is working on a brand new Xbox that will incorporate not only a new HD DVD drive but a large hard drive and new entertainment software that is a spin off from its struggling media centre offering.”

Struggling? Not sure about that assessment, as NPD NPD reported that Xbox 360 outsold the Wii at retail, as Dean Pullen reports on The Inquirer

“Spurred by the release of Halo 3, the Xbox 360 led all console sales in the U.S. during September with 527,000 units sold.

“The Wii sold 501,000 units, while the DS handheld sold 495,800 – helped further by the aforementioned Zelda.

“The three Halo 3 SKUs combined, have sold an amazing 3.3 million copies since launch. This helped raise the industry sales figures 74% for the month of September year on year. Total sales hit (USD) $1.36 Billion.”

That looks pretty healthy.

As I asked earlier this year, “when will we see an Xbox 360 Elite HD bundle announced? I don’t want another peripheral for the Xbox 360… I would like to see an HD DVD drive built in to the main unit. That would be worth the premium cost.”

The article from Oz also noted that “there is also talk of it including a dual HD TV tuner and EPG capability and a docking port for an MP3 player… <and> the development of an open standard docking port similar to the 17 pin iPod port. This would allow all manufacturers to use the same port for docking.”

DVR? Yes, please.  Having an on-board digital video recorder would be a good combination with the Xbox Live Marketplace for movies and TV delivered to the Media Center PC.  EPG? Again, yes – this (an Electronic Programme Guide, think TV Guide or Media Center UI) would be a must, particularly a Windows Vista Media Center user experience, with network access to all my media, as well as NetFlix movies on demand, Zune music.  Heck, perhaps even Vudu could be a content supplier as a Media Center channel.

That is a must in a one-up over the competition, and one that allows content to be shared around the house.  As noted previously, we have a Media Center PC serving up content in our house, but point of playback DVRs (our ReplayTVs) do most of the time shifting duty on TV for our family.  This would coincide nicely with a logical next step in HDDs for the Xbox, a 200-250GB drive (more mainstream in general purpose notebooks these days).  Given that we’re seeing 200GB drives appear in sub $700 notebook PCs, this would be a good next step (and hold plenty of SDTV and HDTV content).

Talk about a satisfying experience:  one device that does it all.  That would be sleek.

Tags: Microsoft, Xbox 360