Your questions: “How do I archive mail in Microsoft Outlook?”

Lisa and Jeannie asked…

“How do we archive our mail in Outlook?”

Look no further than Microsoft Office Online website for more info on how to file or archive your e-mail on your own computer.

“Learn the different Microsoft Outlook methods for storing e-mail on your own computer. Understand their benefits so that you can make an educated decision about which method will work best for you.”

Quite simply, you can use the AutoArchive feature to save or delete old e-mail messages from your In box by creating a new .pst file.  See this page on how to turn AutoArchive on and off.

To turn AutoArchive on…

  1. On the Tools menu, click Options, and then click the Other tab.
  2. Click AutoArchive.
  3. Select the Run AutoArchive every n days check box.
  4. Type or choose a number in the box for how often you want AutoArchive to run.

2 replies on “Your questions: “How do I archive mail in Microsoft Outlook?””

Until you move to a file format suitable for long-term archives (i.e. well documented and easy to read and transform using widespread tools, which PST is not), this is still not very good.  Have you ever tried to recover old e-mail archives on a computer that does not have Office Outlook?

The whole Office suite is moving to XML-based file formats.  Outlook should also adapt for better interoperability and use file formats that we will still be able to read many years later.

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